Full job description

We are seeking a reliable, organized, and proactive Secretary / Administrative Assistant to manage day-to-day administrative operations. The ideal candidate will handle paperwork, manage calls and correspondence, maintain records, and provide overall administrative support to ensure smooth office functioning.

Key Responsibilities

Administrative & Paperwork

• Prepare, organize, file, and maintain physical and electronic documents
• Draft letters, emails, reports, invoices, and official documents
• Maintain accurate records, databases, and filing systems
• Assist with data entry and document formatting

Communication & Call Handling

• Answer incoming calls professionally and route them appropriately
• Take clear and accurate messages and ensure timely follow-ups
• Manage emails, correspondence, and internal communication
• Act as the first point of contact for clients, visitors, and stakeholders

Office & Scheduling Support

• Manage calendars, appointments, and meeting schedules
• Coordinate meetings, prepare agendas, and take meeting minutes
• Handle incoming and outgoing mail and courier services
• Order office supplies and maintain office inventory

Coordination & Support

• Liaise with staff, management, and external parties as needed
• Support management with administrative and clerical tasks
• Assist in preparing presentations, forms, and reports
• Ensure confidentiality of all company and client information

Required Skills & Qualifications

• Proven experience as a Secretary or Administrative Assistant (preferred)
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, Outlook) or similar tools
• Ability to multitask and work independently
• Professional attitude with attention to detail
• Must have own valid UAE visa or spouse-sponsored visa

Preferred Qualities

• Well-spoken and polite on calls
• Problem-solving mindset
• Ability to handle confidential information responsibly
• Flexible, dependable, and proactive

Working Conditions

• Office-based role
• Full-time

Job Type: Full-time