Job Role
We are looking for a well-organized Secretary to handle day-to-day administrative and office tasks for our management team and departments. You will be the first point of contact for clients, suppliers, and visitors, and will help keep our office running smoothly and professionally.

Key Responsibilities

• Answer and direct incoming calls, emails, and inquiries from clients, consultants, and suppliers in a professional manner
• Receive and welcome visitors and clients at the office
• Manage the General Manager’s and management’s calendar, appointments, meetings, and travel arrangements
• Prepare, type, and proofread letters, quotations, reports, and other business correspondence in English and Arabic
• Maintain organized filing systems for company documents, contracts, quotations, and correspondence (electronic and hard copy)
• Take meeting minutes and follow up on action points
• Coordinate with engineers, estimators, procurement, accounts, and site teams to pass on information and requests
• Assist with tender and quotation submissions, including preparing documents and tracking deadlines
• Handle incoming and outgoing mail, courier, and document deliveries
• Monitor and order office supplies and coordinate with vendors for office needs
• Maintain contact lists of clients, suppliers, and subcontractors
• Support HR and PRO with employee documents, trade license, and government paperwork when required
• Handle confidential information with discretion

Requirements

• UAE nationals only
• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
• Previous experience as a Secretary, Executive Assistant, or Office Administrator is preferred (construction or contracting background is an advantage)
• Excellent written and spoken Arabic and English
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong communication, organization, and time management skills
• Professional appearance and good phone and email etiquette
• Ability to multitask, work under pressure, and meet deadlines
• Honest, reliable, and able to maintain confidentiality

Pay: AED5,000.00 per month

Work Location: In person