Full job description

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth communication, efficient scheduling, and exceptional support to both staff and clients. Your energetic approach and attention to detail will help foster a professional environment where productivity and customer satisfaction thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace atmosphere.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems, handle inquiries, and route calls efficiently.
• Maintain accurate calendar management for appointments, meetings, and deadlines using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Assist with office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks.
• Provide exceptional customer support by addressing inquiries promptly and professionally via phone or email.
• Support administrative functions including scheduling appointments, managing correspondence, and coordinating meetings with attention to detail.
• Able to Assist with state and federal bid submissions

Skills

• Proven office experience with strong clerical skills and familiarity with office management procedures.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Bilingual abilities are highly desirable to assist diverse clientele and team members.
• Experience with multi-line phone systems, data entry, filing systems, and proofing documents.
• Knowledge of bookkeeping software such as QuickBooks is a plus.
• Exceptional time management skills coupled with professionalism in phone etiquette and customer service interactions.
• Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized workflows. Join us as a Secretary and become an essential part of our dedicated team! Your energy, organizational prowess, and commitment to excellence will help us deliver outstanding service while advancing your career in a supportive environment.