Full job description

Job Summary
We are seeking a dynamic and organized Sales Administrative Assistant to join our growing team! In this vital role, you will be the backbone of our sales operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help streamline processes, support customer interactions, and keep our office running efficiently. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and sales support within a collaborative environment. If you thrive in fast-paced settings and enjoy multitasking with a positive attitude, this is the perfect role for you!

Duties

• Support sales team by preparing documents for Clients and Customers, updating records, Processing orders into and out of an EDI system, assisting clients and customers with order tracking and verification, assisting with data entry using Microsoft Office
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of important documents
• Provide excellent customer support through phone, email, and in-person interactions while maintaining proper phone etiquette
• Coordinate calendar management for sales staff, scheduling meetings and appointments efficiently

Requirements

• Proven office management or clerical experience with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience within the Consumer Packaged Goods industry or similar
• Excellent typing speed and data entry skills to ensure accuracy and efficiency
• Strong communication skills with professional phone etiquette and customer service orientation
• Ability to multitask and problem solve effectively while managing time efficiently in a fast-paced environment
• Previous experience as a personal assistant or in office support roles is advantageous
• Knowledge of server based filing procedures, proofreading skills, and general office procedures