Full job description

At Genius we are hiring for a Receptionist/Front Office Executive for a Construction Company

Looking for a UAE national-Family Book

The Receptionist is the first point of contact for our company, responsible for creating a positive and welcoming impression for all visitors, clients, and callers. This role requires excellent communication, organizational, and interpersonal skills, as well as a professional demeanor. The ideal candidate will be a proactive problem-solver with a strong ability to multitask and manage various administrative duties efficiently. They will play a crucial role in maintaining office efficiency and supporting various departments.

Key Responsibilities:

• Greet and welcome guests as soon as they arrive at the office, directing them to the appropriate person and office.
• Answer, screen, and forward incoming phone calls in a professional and courteous manner.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings as requested.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Assist with administrative tasks for various departments as needed, including data entry and document preparation.
• Manage conference room bookings and ensure rooms are ready for meetings.
• Handle incoming and outgoing couriers and packages.
• Maintain a professional appearance and attitude at all times.