Full job description

Royal World Group is seeking a professional Receptionist & Project Document Controller who has experience in construction related field. The ideal candidate should possess strong follow up, well-presented, organized, and capable of handling administrative and documentation tasks in a fast-paced project environment.

Key Responsibilities

Receptionist Duties

• Greet and welcome visitors in a professional and friendly manner
• Answer, screen, and forward incoming calls and emails
• Manage schedules
• Handle incoming and outgoing correspondence (couriers, mail, deliveries)
• Maintain a tidy and presentable reception area
• Provide general administrative support to office staff and management

Project Document Controller Duties

• Manage, organize, and maintain project documentation and logs (shop drawings, reports, correspondence, contracts, submittals, RFIs, WIRs, etc.)
• Ensure proper document numbering, version control, and approval workflows
• Distribute documents to internal teams, consultants, and contractors as required
• Maintain both electronic and hard-copy filing systems in line with company procedures
• Track document submissions, approvals, and revisions
• Support project teams with document retrieval and reporting

Requirements & Qualifications

• Diploma or Bachelor’s degree in Administration, Business, or a related field
• Proven experience as a Receptionist, Document Controller, or Administrative Assistant (construction or engineering background is an advantage)
• Strong organizational and multitasking skills
• Proficiency in MS Office (Word, Excel, Outlook); experience with document control systems is a plus
• Professional appearance and positive attitude
• Ability to work independently and handle confidential information

Preferred Skills

• Experience in construction, engineering, or consultancy projects
• Familiarity with document control procedures and standards
• Strong attention to detail and time-management skills