Full job description

Your Opportunity

We are looking for a talented part-time office Receptionist/Administrative Assistant to provide support with the day-to-day administrative requirements for our Bishop, California office. Our people are Stantec’s most valuable resource, and in joining our team you will be able to leverage your career experiences and expertise within a culture that values inclusion, celebrates shared success, and applauds ambition.

This Receptionist/Administrative Assistant requires a professional, proactive individual with administrative expertise to provide the receptionist role and administrative support to our multidiscipline office and employees of Stantec.

Key responsibilities may include:

• Meet and greet clients and visitors on behalf of Stantec and maintain visitor logs.
• Coordinate delivery of mail/couriers and preparing outbound mail/couriers.
• Ensure prompt, efficient, and courteous handling, and routing of telephone calls.
• Support new employee orientation and onboarding.
• Being the Office Safety & Environmental Coordinator (OSEC) which includes various safety initiatives including, but not limited to, coordinating with our HSSE staff, being available as a safety point of contact for staff, verifying staff attendance during emergency drills, updating safety information posted throughout the office, etc.
• Tracking office equipment including field gear and vehicles
• Arrange appointments, meetings, and vendor presentations (including catering, venues, and participants) as required.
• Ensure kitchen, utility areas, guest workspaces, and conference rooms are kept clean, organized, stocked, and prepared for daily use and functions.
• General administrative assistance to staff (submitting expense reports, booking travel, helping with timecard administration, submitting expenditure requests and other duties as needed).
• Various other administrative tasks.

Qualifications

Your Capabilities and Credentials

• Ability to multi-task and work well under pressure.
• Must have strong organizational skills with confidence in problem solving.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat Pro.
• Ability to work with a variety of people at different levels in a professional and productive manner.
• Strong ability and willingness to learn new things and apply them to everyday tasks and show initiative and ownership of tasks.

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