Full job description

Receptionist/Administrative Assistant

Eatontown, NJ
Full-Time Monday–Friday 8:00 AM – 5:00 PM

Join Celtic Concepts

Celtic Concepts is seeking a motivated, highly organized Administrative Assistant to support our main office operations and leadership team. This role is ideal for someone who is sharp, dependable, eager to learn, and ready to grow with a company long-term.

We are looking for potential, work ethic, and attention to detail just as much as experience.

If you are proactive, professional, and take pride in staying organized, this is an opportunity to build strong administrative and bookkeeping skills in a stable, team-oriented environment.

What You’ll Do

Office & Reception Support

• Answer and direct incoming calls professionally
• Welcome and assist visitors
• Manage mail, FedEx, and UPS distributions
• Maintain office supplies and coordinate equipment service
• Assist with uniform tracking and ordering
• Perform data entry, scanning, filing, and document preparation
• Type estimates and proposals
• Coordinate meetings and assist with agendas and notes

Finance & Administrative Support

• Match invoices to purchase orders
• File and organize vendor invoices
• Assist with check deposits
• Support bookkeeping functions (training provided)
• Assist with special projects as needed

Who We’re Looking For

This position is a great fit for someone who:

• Has 1–3 years of office or administrative experience
• Is highly organized and detail-oriented
• Learns quickly and asks thoughtful questions
• Is comfortable using computers and learning new systems
• Communicates clearly and professionally
• Wants long-term stability and growth

QuickBooks experience is a plus, but not required — we are willing to train the right candidate.

Skills Required

• Microsoft Office (Outlook, Word, Excel)
• Strong organizational and time management skills
• Professional phone presence
• Ability to multitask and prioritize
• Positive, team-oriented attitude

Why Celtic Concepts?

• Stable, professional work environment
• Opportunity to grow your administrative and bookkeeping skillset
• Hands-on training
• Supportive leadership team
• Consistent Monday–Friday schedule