Job Description

Roles & Responsibilities

• Act as the first point of contact for visitors and clients, creating a welcoming atmosphere that reflects the company’s culture.
• Manage multi-line phone systems, efficiently routing calls and taking messages with keen attention to detail.
• Coordinate and schedule appointments, ensuring optimal use of time while respecting the priorities of executive staff.
• Maintain organized filing and record-keeping systems, both digital and physical, to ensure easy access to information.
• Handle incoming and outgoing mail and packages promptly, ensuring timely distribution within the office.
• Assist in basic bookkeeping tasks, including invoice processing and expense tracking, to support the finance department.

Desired Candidate Profile

• Minimum of 2 years of experience in a receptionist or front desk role, preferably in a corporate environment.
• Bilingual candidates are preferred to enhance communication with diverse clientele; proficiency in English is mandatory.
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, to effectively manage tasks.
• Excellent verbal and written communication skills, ensuring clarity and professionalism with every interaction.
• Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.