Full job description

The real estate administrator/receptionist plays a vital role in the day-to-day operations of the real estate office. Acting as the first point of contact for clients and visitors, this individual ensures a welcoming and professional environment while supporting the administrative needs of the team. The ideal candidate is organised, detail-oriented, and thrives in a fast-paced real estate environment.

Key Responsibilities

Reception Duties:

• Welcome clients, vendors, and visitors with professionalism and a friendly demeanor.
• Answer, screen, and direct incoming phone calls and emails promptly and courteously.
• Maintain the cleanliness and organization of the reception area and common spaces.

Administrative Support:

• Manage and schedule appointments, meetings, and property viewings for agents.
• Handle data entry and maintain accurate records of client information, property listings, and transactions.
• Prepare and process real estate documents, contracts, and reports.
• Manage office supplies and inventory, ensuring adequate stock.
• Assist with correspondence, including drafting emails, letters, and other communication materials.
• Track contract/agency agreements, renewals, and payments as needed.
• Communicate with suppliers for stock replenishments and office supplies

Marketing Support:

• Assist in the preparation of marketing materials such as brochures, flyers, and social media posts.
• Upload property listings Property Finder and other platforms.

Qualifications and Skills

• Previous experience as a receptionist or in a similar role is preferred
• Presentable, well-groomed, and professional appearance
• Good communication and interpersonal skills
• Basic computer skills (MS Word, Excel, email)
• Organized, reliable, and punctual
• Ability to multitask and work under minimal supervision

Working Conditions

• Full-time position based in the office.
• A professional dress code is expected.

How to Apply:
Please send your CV with a recent photo

Job Type: Full-time