Full job description
Office Locations: Indianapolis
We are seeking an enthusiastic professional to join our team in a combination Legal Assistant/Receptionist role in our Indianapolis office. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career at Quarles.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

Supportive, adaptable work environment
Career development through mentoring and training – Professional growth opportunities
Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:
Answer incoming telephone calls in a professional and courteous manner. Timely route calls to
appropriate party, or take accurate telephone messages, as per Firm policy.
Greet visitors upon arrival and announce them to respective attorneys, legal assistants, and
other support staff.
Maintain visitor’s log, accept/sort mail and packages.
Maintain conference room calendar, provide backup support in setting up video-conferences, order
lunches as needed for meetings.
Maintain a neat and orderly workspace.
Transcribe, type, proofread and finalize documents, correspondence, memos, minutes, charts,
forms, billings, existing documents dictation as directed, often under short deadlines.
Maintain files of documents, memos, reports, addresses and matter numbers and send to offsite
storage when no longer needed.
Mail, fax or assign for delivery documents, memos, reports and other materials sometimes with
urgent time frames.
Opportunities to learn e-Filing in state, federal and appellate courts.
Maintain confidential information, files, records, legal documents, and reports.
Other duties as assigned.