Full job description

Position Overview

We are seeking a friendly, organized, and professional Receptionist to manage our front desk on a daily basis while performing a variety of administrative and clerical tasks. As the first point of contact for our organization, you will play a key role in creating a positive and welcoming experience for all guests and clients.

This position offers opportunities for growth and advancement within 1–2 years for the right candidate.

Responsibilities

• Greet and welcome guests in a professional and friendly manner
• Answer, screen, and direct incoming phone calls efficiently
• Manage front desk operations and maintain a clean, organized reception area
• Receive, sort, and distribute daily mail and deliveries
• Provide general administrative and clerical support across the organization
• Assist with scheduling, data entry, and basic office coordination tasks
• Utilize QuickBooks for basic financial tasks such as invoicing, receipts, or data entry
• Maintain office supplies inventory and place orders as needed
• Handle customer inquiries and provide accurate information
• Assist in coordinating meetings and office activities
• Respond to emergencies or unexpected situations calmly and effectively
• Support efforts to streamline office operations and improve efficiency

Required Skills & Qualifications

• Proven experience as a Receptionist, Front Office Representative, or similar role preferred
• Proficiency with QuickBooks (required)
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Strong organizational and time-management skills
• Professional appearance and positive attitude
• Ability to handle stressful situations with composure and efficiency
• Basic computer skills (Microsoft Office, email, and office systems)
• Flexibility to work shifts as needed