Full job description

About us

Carpenter & Zuckerman was founded on the principle that justice for injured people is more important than insurance company profits. CZ Law is a leading California personal injury law firm that is dedicated to the representation of injured people.

Because of the size and strength of our firm, we have the resources to match the firepower of big insurance companies, which do everything in their power to try to get a discount on the payment of legitimate claims.

CZ Law has won over $2 billion in jury verdicts and settlements, and we’ve done it by listening to our clients, understanding what they have lost, and explaining to juries and insurance companies their personal stories.

As a receptionist, you will play a crucial role in supporting our executives and ensuring the smooth operation of our organization. You will have the opportunity to utilize your organizational skills, attention to detail, and customer service abilities to contribute to our success. If you are a proactive and professional individual who thrives in a fast-paced environment, we would love to hear from you. No prior legal experience necessary.

Responsibilities:
– Greet and welcome visitors in a professional and friendly manner
– Answer and direct phone calls, take messages, and provide information to callers
– Schedule appointments and maintain calendars for multiple staff members
– Coordinate and schedule meetings, conferences, and events
– Prepare and distribute correspondence, memos, reports, and other documents
– Transcribe notes and dictations as needed
– Maintain office supplies inventory and place orders when necessary
– Assist with project coordination and event planning as required
– Perform general administrative tasks such as filing, photocopying, scanning, and data entry

Experience:
– Bilingual (English / Spanish)
– Previous experience as a dental or medical receptionist is preferred
– Proficiency in using Google Suite (Gmail, Google Docs, Google Sheets)
– Strong computer literacy skills with the ability to learn new software quickly
– Excellent organizational skills with the ability to prioritize tasks and manage time effectively
– Experience in calendar management and scheduling appointments
– Familiarity with phone systems and the ability to handle multiple phone lines