Full job description

Job Summary

The Purchasing Assistant supports the organization’s purchasing activities by coordinating orders, communicating with suppliers, maintaining purchasing records, and assisting with accommodation arrangements for employees and guests.

Key Duties & Responsibilities

• Assist with purchasing and procurement activities according to organizational requirements.
• Request and compare quotations from suppliers and assist in selecting suitable options.
• Prepare purchase orders and follow up on deliveries and outstanding orders.
• Communicate with suppliers regarding prices, availability, delivery schedules, and invoices.
• Maintain accurate purchasing records, quotations, and supplier information.
• Assist with sourcing and arranging accommodation for employees and guests.
• Coordinate hotel bookings, accommodation requirements, check-in/check-out arrangements, and related requests.
• Follow up with accommodation providers to resolve any issues or changes.
• Coordinate with HR, Finance, and other departments regarding purchasing and accommodation needs.
• Ensure purchases and accommodation arrangements are completed on time and within approved budgets.
• Perform other related duties as assigned.