Full job description

We are seeking a detail-oriented and proactive Project Coordinator – Interior Fit-Out to support our project team by ensuring accurate estimations, smooth coordination, and timely execution across all project stages.

Key Responsibilities:

• Analyze project drawings, specifications, and related documents to prepare comprehensive cost estimates.
• Coordinate with project management, suppliers, and subcontractors to gather accurate pricing and material details.
• Coordinate and manage subcontractors to ensure timely execution of assigned tasks according to project specifications.
• Monitor subcontractor performance, verify work progress, and ensure compliance with quality and safety standards.
• Resolve any issues or delays related to subcontractor activities in coordination with the site team.
• Prepare and submit detailed, itemized estimates for client review and approval.
• Review and update cost estimates as project designs evolve.
• Maintain continuous communication with sales, documentation, design, operations, and finance teams to ensure timely submissions and approvals.
• Ensure project material samples are submitted by the inside sales team within the required timeframe.
• Prepare a Project Coordination Matrix and collaborate with engineers to schedule site activities.
• Oversee and align work schedules across all project sites according to approved timelines.
• Obtain work schedule approvals from the Director and communicate finalized timelines to project engineers for strict adherence.
• Ensure all required project approvals (authority, client, design, material, and site-related approvals) are obtained on time.
• Assist in monitoring project progress, identifying delays, and coordinating corrective actions.
• Maintain updated project documentation, logs, and reports for internal and client use.
• Support procurement activities by following up on material delivery timelines and coordinating with suppliers.
• Communicate project updates to clients and internal teams to ensure transparency and alignment.
• Ensure compliance with company standards, quality requirements, and HSE guidelines on all sites.

Qualifications:

• Minimum 2 years of experience in interior fit-out project coordination within the UAE.
• Strong understanding of project planning, scheduling, and estimation processes.
• Knowledge of project-related authority and internal approval procedures.
• Excellent communication, organizational, and multitasking skills.
• Proficient in MS Office (Excel, Word, Outlook) and project scheduling software.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail with strong problem-solving skills.
• Ability to handle multiple projects simultaneously with professionalism.

Job Types: Full-time, Permanent