Core Responsibilities

1. Procurement & Purchasing Operations

• Source and procure pharmaceutical products, OTC medications, medical consumables, vitamins, wellness products, and healthcare supplies from approved vendors and distributors.
• Generate purchase orders and ensure timely procurement based on stock requirements and sales trends.
• Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve cost efficiencies.
• Ensure procurement activities comply with company procurement policies and healthcare regulations.

2. Inventory Management & Stock Control

• Monitor inventory levels, reorder points, fast-moving items, and stock consumption trends.
• Ensure adequate stock availability across pharmacy branches while avoiding overstocking.
• Track expiry dates and coordinate stock rotation to minimize expired and damaged inventory.
• Support stock audits, reconciliations, and inventory accuracy initiatives.

3. Supplier & Vendor Management

• Maintain strong working relationships with pharmaceutical suppliers, distributors, and healthcare vendors.
• Coordinate with suppliers regarding product availability, shortages, pricing changes, and promotional offers.
• Resolve supply chain issues, delayed deliveries, and product discrepancies promptly.
• Monitor supplier performance and support vendor evaluation processes.

4. Operational Coordination

• Coordinate with pharmacy branches, warehouse teams, and logistics teams regarding stock replenishment and transfers.
• Ensure timely delivery and availability of products across pharmacy outlets.
• Support implementation of inventory optimization and procurement efficiency initiatives.

5. Regulatory Compliance & Documentation

• Ensure procurement and storage practices comply with DOH/DHA/MOH regulations and healthcare standards.
• Maintain accurate purchasing records, invoices, supplier contracts, and inventory documentation.
• Support regulatory inspections, audits, and compliance reporting requirements.

6. Reporting & Analysis

• Prepare procurement reports, stock movement analysis, and inventory performance summaries.
• Monitor purchasing trends, stock aging, expiry risks, and procurement costs.
• Provide recommendations for improving inventory turnover and procurement efficiency.

Behavioural Competencies

1. Commercial & Cost Awareness

• Strong focus on cost-effective procurement and inventory optimization.

2. Attention to Detail

• Ensures accuracy in purchasing, stock monitoring, and documentation.

3. Planning & Organizational Skills

• Effectively manages procurement timelines and replenishment activities.

4. Negotiation & Supplier Management

• Builds strong vendor relationships and negotiates commercially favorable terms.

5. Accountability & Execution

• Takes ownership of procurement accuracy and stock availability.

6. Collaboration & Communication

• Works effectively with pharmacy, warehouse, finance, and supplier teams.

Key KPIs (Performance Indicators)

Inventory & Procurement

• Stock availability rate
• Inventory turnover ratio
• Reduction in stock shortages and expiries

Cost & Supplier Performance

• Procurement cost savings achieved
• Supplier delivery accuracy and lead time performance
• Purchase order processing efficiency

Operational Performance

• Inventory accuracy and reconciliation results
• Timeliness of replenishment and deliveries
• Compliance audit performance

Required Qualifications & Experience

• Bachelor’s degree or diploma in Pharmacy, Supply Chain, Procurement, or related field preferred.
• 3–5 years of experience in pharmacy procurement, pharmaceutical purchasing, or inventory management within the UAE.
• Strong knowledge of pharmaceutical products, healthcare supplies, and pharmacy operations.
• Familiarity with UAE healthcare regulations and pharmacy procurement practices preferred.
• Experience working with ERP, inventory management, or pharmacy systems.
• Strong analytical, negotiation, and coordination skills.

Pay: AED3,500.00 – AED5,500.00 per month