Job Summary

We are seeking a highly organized, reliable, proactive, and discreet Personal Assistant / Executive Secretary / House Manager to provide comprehensive administrative, personal, and household support to the Owner/Director. The successful candidate will be responsible for managing schedules, coordinating travel arrangements, overseeing household operations, handling confidential matters, and ensuring the smooth execution of both business and personal affairs. This role requires exceptional flexibility, strong organizational skills, and the ability to remain available outside normal working hours whenever required.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and correspondence.
• Prepare reports, presentations, meeting minutes, and other business documents.
• Coordinate local and international travel arrangements, including flights, hotels, visas, transportation, and itineraries.
• Coordinate recruitment and basic supervision of household staff, including housemaids, drivers, and other domestic personnel.
• Oversee household operations, maintenance, service providers, and supplies.
• Handle personal errands, appointments, reservations, and special requests for the Director and family members.
• Coordinate and process government-related transactions and documentation as required, including RTA vehicle registration renewals, driving license renewals, vehicle inspections, traffic-related matters, and other government authority requirements.
• Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned tasks.
• Accompany the Director on business trips, meetings, or personal travel when required.
• Maintain strict confidentiality of all business and personal information.

Requirements

• Bachelor’s Degree preferred.
• Minimum 2–5 years of experience in a similar role.
• Excellent English communication skills; Arabic is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and problem-solving skills.
• Professional, trustworthy, discreet, and detail-oriented.
• UAE driving license is an advantage.

Working Conditions

• Flexible working hours based on business and personal requirements.
• Must be available on a 24/7 on-call basis, as needed, including weekends and public holidays.

Key Competencies

• Confidentiality & Integrity
• Organization & Time Management
• Communication Skills
• Problem Solving
• Flexibility & Adaptability
• Professionalism & Discretion

Pay: AED8,000.00 – AED10,000.00 per month

Work Location: In person