Full job description

Company Overview
Allure Esthetic is dedicated to providing compassionate, respectful, and confidential care to our patients. Our practice emphasizes the importance of privacy and personalized service, ensuring each individual receives the highest level of attention and expertise in cosmetic and reconstructive procedures.

Overview
We are seeking a highly organized, energetic, and discreet Personal Assistant to support a busy plastic surgeon and entrepreneur. This role is responsible for managing both business and personal responsibilities to ensure each day runs efficiently and productively. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, maintains strict confidentiality, and is flexible with schedule demands that may extend beyond standard business hours. This position requires professionalism, reliability, and the ability to anticipate needs before they arise. This role offers an opportunity to contribute to a professional environment that values confidentiality, precision, and excellent customer service.

SKILLS

• Coordinate various projects and events, ensuring all logistics are handled seamlessly from planning to execution.
• Handle correspondence via phone, email, and other communication channels with professional etiquette and clarity.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and managing office supplies.
• Exceptional organizational and time management skills
• Strong decision-making and problem-solving ability
• High level of discretion and confidentiality
• Excellent written and verbal communication
• Ability to remain calm under pressure
• Detail-oriented with strong follow-through
• Flexible schedule and high availability
• Professional demeanor at all times
• Social media proficiency (Instagram, Snapchat, Facebook, etc.)
• Valid driver’s license, reliable vehicle, and clean driving record
• Oversee office operations including front desk duties, managing multi-line phone systems, and ensuring a welcoming environment for visitors.
• Utilize office management skills to streamline workflows, improve organizational processes, and support overall office efficiency.

DUTIES:

• Proven experience as a Personal Assistant or in an administrative support role with a strong background in office management.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Strong communication skills with professional phone etiquette and customer service orientation.
• Experience with project coordination, event planning, transcription, proofreading, and office experience including filing and front desk responsibilities.
• Manage and prioritize daily schedule, appointments, meetings, and travel
• Consult throughout the day to optimize efficiency and productivity
• Screen and handle calls, emails, patient matters, and staff communication
• Track action items and follow through until completion
• Coordinate domestic and international travel itineraries
• Run business and personal errands as needed
• Provide drop-off and pick-up transportation support
• Maintain all vehicles (fueling, servicing, car washes, interior cleaning)
• Manage grocery shopping, dry cleaning, and household inventory
• Coordinate household maintenance and vendor appointments
• Maintain organization and cleanliness of clinic and home spaces
• Assist with clinic and ASC duties as required
• Prepare weekly meal prep according to requirements
• Perform all responsibilities with professionalism and accountability