Full job description

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role offers an exciting opportunity to manage a wide range of responsibilities, from calendar and email management to coordinating projects and handling confidential information. The ideal candidate will be energetic, detail-oriented, and possess exceptional communication skills, ensuring smooth daily operations and enhancing overall efficiency. Join us to be an integral part of a vibrant organization that values initiative, professionalism, and excellence in service.

Duties

• Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives
• Coordinate meetings, conferences, and events including venue booking, catering arrangements, and logistics planning
• Handle all correspondence via email, phone calls, and written communication with professionalism and courtesy, demonstrating excellent phone etiquette
• Prepare and proofread documents, reports, presentations, and transcriptions with accuracy and attention to detail
• Maintain organized filing systems—both digital and physical—and ensure timely data entry using QuickBooks and other office management tools
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial recordkeeping
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items
• Oversee office management duties including supply inventory, front desk operations, filing systems, and managing multi-line phone systems
• Utilize office software like Microsoft Office Suite (Word, Excel), Google Workspace apps (Docs, Sheets), and DocuSign for document signing processes
• Provide executive administrative support by managing travel arrangements, transcription services, proofreading documents, and handling confidential information