Full job description

We are seeking a reliable and organized Operations Coordinator / Office Secretary to support daily administrative and operational activities in our Dubai office.

• Manage day-to-day office administration and overall office operations
• Handle employee coordination, including leave management, requests, and advance salary tracking
• Assist in processing WPS payroll, including preparation and coordination with banks or payroll providers
• Maintain accurate employee records and filing systems (digital and physical)
• Manage and record petty cash, expenses, and basic financial trackers
• Prepare, organize, and maintain operational reports using Microsoft Excel
• Coordinate with suppliers, service providers, and external stakeholders
• Ensure proper document control and record keeping
• Support management with operational and administrative tasks as required
• Travel outside the country when required for business purposes

Requirements

• Can start immediately
• Previous experience in office administration or operations coordination
• Strong knowledge of Microsoft Excel
• Fast learner with strong attention to detail
• Willingness to travel internationally when required
• Good communication and organizational skills

Languages

• English (required)
• Arabic and French are an advantage

Salary: AED 3,000 – 3,500 (depending on experience and interview)