Full job description

We are seeking an organized and detail-oriented Site Coordinator to support our team across office and site operations in Dubai. The role involves administrative coordination, document management, data entry, and procurement follow-up to ensure smooth daily operations and effective communication between the site team, suppliers, and internal departments.

Key Responsibilities:

• Perform daily data entry and maintain accurate, up-to-date records.
• Organize, maintain, and archive project documents and files.
• Handle incoming and outgoing emails and correspondence.
• Prepare, update, and maintain Excel sheets, tracking logs, and reports.
• Prepare purchase requests and follow up on purchase orders.
• Coordinate with suppliers regarding quotations, material availability, and delivery schedules.
• Follow up on material deliveries and maintain records of quotations, invoices, and delivery notes.
• Coordinate between the office, site team, suppliers, and internal departments.
• Follow up on administrative and procurement requirements at both office and site levels.
• Ensure proper filing and documentation of all site-related transactions.
• Provide general administrative support to ensure efficient daily operations.

Requirements:

• Previous experience in administration or coordination; experience in the construction industry is preferred.
• Good working knowledge of Microsoft Excel, Word, and Outlook.
• Good English communication and written correspondence skills.
• Strong organizational skills and attention to detail.
• Ability to coordinate with suppliers and internal teams and follow up on pending tasks.
• Ability to manage multiple priorities and meet deadlines.
• Flexibility to work between the office and project sites in Dubai.