Full job description

<Job Summary>
We are seeking a dynamic and organized Office Operation Staff member to join our team! In this vital role, you will be the backbone of our daily office functions, ensuring smooth operations and exceptional support for staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where administrative excellence thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and lively workplace atmosphere.

<Responsibilities>

• Manage front desk activities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and transfer or take messages as needed
• Maintain organized filing systems, perform data entry tasks, and ensure accurate record-keeping using digital tools like Google Workspace and Microsoft Office
• Support calendar management by scheduling appointments, meetings, and coordinating events efficiently
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support financial record accuracy
• Provide excellent customer service by responding promptly to inquiries, supporting clients or guests, and ensuring their needs are met with a positive attitude
• Perform clerical duties such as proofreading documents, managing office supplies inventory, and supporting overall office management activities