Full job description

· Provide direct administrative and executive support to the CEO, including managing daily priorities, follow-ups, and office-related requirements.

· Manage the CEO’s schedule, meetings, appointments, and business commitments, ensuring effective coordination and timely follow-up.

· Prepare, organize, and maintain confidential correspondence, documents, reports, contracts, and management records.

· Coordinate internal and external meetings, including scheduling, preparing required documents, recording key discussion points, and following up on agreed actions.

· Act as the main point of coordination between the CEO, management team, employees, suppliers, clients, and external stakeholders.

· Follow up with different departments on pending tasks, management instructions, approvals, and deadlines, and provide regular updates to the CEO.

· Assist the CEO with business correspondence, official emails, presentations, reports, and other management documentation.

· Support day-to-day office operations and ensure administrative matters are handled efficiently and professionally.

· Coordinate business travel, visits, appointments, and meeting arrangements when required.

· Maintain confidentiality and exercise discretion when handling sensitive company, employee, management, and business information.

Qualifications & Experience:

· Bachelor’s degree in Business Administration, Management, or a related field.

· Minimum 3–5 years of experience in office management, preferably within shipbuilding, marine, or heavy marine industry sectors.

· Strong organizational, time management, and multitasking abilities.

· Proficiency in MS Office Suite.

· Excellent interpersonal and communication skills, with the ability to collaborate across teams.

· Fluency in English and Arabic.