Summary

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

Duties and Responsibilities

• Directly assists with providing department services to other County employees and the public
• Assists with special projects using independent decision-making and judgment
• Maintains statistics and develops complex reports
• Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
• Maintains and updates personnel records such as attendance and worker’s compensation
• Assists with budget preparation and other related accounting functions
• Responds to general and complex questions and complaints regarding department or work
• May supervise, lead or train administrative or clerical support personnel
• May develop office administration procedures
• May order and maintain supplies/fixed assets
• May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
• May open and distribute mail
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
• Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the public
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

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