Full job description

Overview
We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role is vital in supporting daily administrative functions, managing front desk responsibilities, and providing exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to handle a variety of clerical tasks efficiently. This paid position offers an excellent opportunity to develop your administrative expertise in a professional setting while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk, ensuring positive first impressions
• Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately using excellent phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and other office management tools
• Handle scheduling tasks such as calendar management and appointment setting for staff members or clients
• Support bookkeeping activities including basic bookkeeping, invoicing, and record-keeping using QuickBooks or similar software
• Organize files, manage document proofreading, and ensure all clerical paperwork is accurate and up-to-date
• Assist with general office management duties such as supply inventory, filing systems, and mail distribution
• Provide customer support by addressing inquiries professionally via phone or email and ensuring client satisfaction

Experience

• Previous office experience or clerical experience demonstrating familiarity with administrative tasks
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience handling multi-line phone systems and practicing effective phone etiquette
• Bilingual abilities are highly desirable to support diverse client needs
• Knowledge of office management procedures including filing systems, data entry, and calendar management
• Familiarity with QuickBooks or bookkeeping software is a plus
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Excellent typing speed and accuracy for data entry tasks
• Personal assistant or medical/dental receptionist experience is advantageous but not required