Full job description

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will be the first point of contact for visitors and clients, manage administrative tasks efficiently, and support various office functions to foster a productive and welcoming atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Perform data entry and maintain organized filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
• Assist with scheduling appointments, calendar management, and coordinating meetings for staff members
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Handle clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies inventory
• Provide exceptional customer support by responding promptly to inquiries via phone or email and offering assistance as needed

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong typing skills and attention to detail for accurate data entry and proofreading
• Experience in the construction feild preferred