Position Summary

The Office Assistant provides essential administrative and operational support to the Piedmont Recreation Department (PRD). This role assists with program coordination, daily program operations, reporting, and general office functions to ensure efficient and effective delivery of recreational programs and services to the community. This position reports to the Recreation Coordinator responsible for contracted programs.

Key Responsibilities

• Manage and support recreation program processes, including registrations, documentation, and data tracking
• Prepare, process, and maintain cyclical reports related to programs, participation, and departmental operations
• Support daily class operations, including scheduling assistance and communication with instructors
• Assist with special projects as assigned by department leadership
• Provide general office support, including filing, record maintenance, and document organization
• Answer and respond to emails and inquiries from staff, contractors, and the public in a timely and professional manner
• Communicate with contractors and vendors regarding schedules, documentation, and program needs
• Maintain accurate records and assist with data entry across department systems
• Assist with planning and managing community events
• Perform other administrative duties as needed to support department operations

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