Full job description

About Us
HS Custom Designs Inc. (RetractableRoof.com) is a New York-based manufacturer and installer of premium retractable roof systems and glass enclosures for restaurants, hotels, and high-end commercial projects.

Responsibilities

• Answer phone calls, emails, and follow-ups with clients/vendors
• Prepare proposals, invoices, purchase orders, and basic documents
• Schedule appointments, site visits, deliveries, and internal calendars
• Maintain project folders (Google Drive/Dropbox), organize drawings, photos, and correspondence
• Support the owner with day-to-day office operations
• Coordinate with engineers, installers, and suppliers to keep projects moving
• Track payments, receipts, and basic bookkeeping support (QuickBooks a plus)

Requirements

• Strong English writing & communication
• Very organized, detail-oriented, and reliable
• Proficient with Google Workspace / Microsoft Office (Docs, Sheets, Email)
• Comfortable following up and keeping tasks on track
• Construction/manufacturing office experience is a plus

Nice to Have

• QuickBooks, CRM experience, permit/COI paperwork familiarity
• Experience in construction admin / project coordination