Full job description

Overview
Join our dynamic team as an Office Administrative Assistant and become the vital backbone of our organization’s daily operations! In this energetic role, you will be the friendly face at the front desk, ensuring smooth communication and efficient office management. Your organizational skills and positive attitude will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative workplace dedicated to excellence.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Answer emergency/on call phone system promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Assist with calendar management and scheduling appointments for staff
• Support office management and staff
• Provide exceptional customer service by addressing inquiries via phone or email with clarity and efficiency
• Utilize Proven Jobs, QuickBooks, Gmail, Xactimate, Mica Exchange, Google Workspace, and other computer skills to prepare reports, presentations, and correspondence
• Maintaining a clean front office, conference room and break room
• Assisting with accounts receivable

Requirements

• Proven office experience or clerical background demonstrating strong organizational skills
• Excellent phone etiquette
• Strong typing speed and data entry skills for accurate record keeping
• Knowledge of QuickBooks for bookkeeping tasks is a plus
• Previous experience as a receptionist or personal assistant is a plus
• Exceptional organizational skills with keen attention to detail and proofreading abilities
• Ability to manage time efficiently in a fast-paced environment while multitasking effectively
• Team- oriented must work with other departments