Job Summary

We are looking for a professional, well-organized, and proactive HR Executive cum Receptionist to manage daily HR activities, front-desk operations, and general administrative responsibilities. The ideal candidate should have excellent communication skills, a friendly personality, and the ability to handle multiple tasks efficiently while maintaining a professional office environment.

Key Responsibilities

Human Resources

• Assist with recruitment activities, including job postings, CV screening, interview scheduling, and candidate coordination.
• Maintain employee records, personnel files, and HR documentation.
• Monitor staff attendance, punctuality, leave records, and timesheets.
• Coordinate employee onboarding, joining formalities, and exit procedures.
• Assist with visa processing, renewals, Emirates ID applications, and other employee-related documentation.
• Prepare HR letters, employment documents, and internal staff notices.
• Support payroll preparation by maintaining accurate attendance and leave records.
• Handle employee queries and maintain confidentiality of sensitive information.
• Assist in preparing HR reports and ensure compliance with company policies and applicable UAE regulations.

Reception & Administration

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming telephone calls, transfer calls to the appropriate departments, and take accurate messages.
• Ensure incoming calls are attended to promptly and maintain proper telephone etiquette.
• Manage incoming and outgoing mail, courier deliveries, and document distribution.
• Schedule appointments and coordinate meeting arrangements.
• Maintain the reception area in a clean, organized, and professional manner.
• Handle filing, scanning, photocopying, data entry, and other administrative tasks.
• Coordinate office supplies and assist with general office requirements.
• Maintain visitor records and follow office security procedures.
• Coordinate with different departments to ensure smooth daily office operations.
• Perform other duties as assigned by management.

Qualifications and Requirements

• Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
• Previous experience in HR, reception, or administrative roles is preferred.
• Knowledge of UAE labour regulations and HR procedures is an advantage.
• Familiarity with UAE visa processing and employee documentation is preferred.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Excellent verbal and written communication skills in English.
• Strong organizational, multitasking, and time-management skills.
• Professional attitude, pleasant personality, and customer-service-oriented approach.
• Ability to handle confidential information with discretion.
• Strong attention to detail and the ability to work independently.

Pay: AED4,000.00 – AED4,500.00 per month