Full job description

HR Administrator

*This role is open to UAE Nationals only*

The Human Resources Administrator plays a pivotal role in creating a positive, high-performing employee experience by delivering responsive, accurate and people-focused HR support across the business. This role is at the heart of the employee lifecycle, driving smooth and efficient HR operations across recruitment, onboarding, payroll and benefits administration, employee relations, and learning and development. With energy, professionalism and a strong eye for detail, the HR Administrator helps build an organised, compliant and welcoming workplace while supporting managers and employees to succeed every step of the way.

Key Focus Areas

• Administration
• Recruitment, Selection and Retention
• Payroll & Company benefits process administration
• Learning and Development

Key Tasks and Responsibilities

Administration

• Responding to HR enquiries.
• Arrange and conduct inductions and onboardings for new starters
• Support the process for conducting all pre-employment checking, such as immigration and reference checks
• Prepare HR documentation including drafting of offer letters and contracts of employment, setting up joiners on the systems, setting up meetings with key members of the business and the administration of probationary periods

• Ensure all HR records and information related to individual employees or employment related matters are maintained to required standards and in the appropriate systems.
• Coordinate employee exit procedures for leavers, including handover, calculation and communication of End of Service Benefits system updates, and communication with relevant stakeholders.
• Support conducting reviews of HR documentation and processes such as policies, procedures, processes and forms.
• Ensure Target (HRIS) is updated and content is kept current.
• Track UAE Trade Licence expiry dates and coordinate timely renewals.
• Monitor employee immigration renewal dates and liaise with employees, the Immigration Consultant and PRO to ensure renewal processes are completed on time.

Recruitment, Selection and Retention

• Place job advertisements and manage the recruitment process in consultation with relevant business unit managers
• Respond to candidate enquiries and the recruitment process, including pre-employment screen interviewing and reference checks in line with company policies and relevant legislation.
• Liaising with Agencies and Managers for recruitment purposes; organising interviews and gathering accurate feedback for candidates

Payroll & Benefits Administration

• Dealing with, logging and responding to payroll queries in a timely manner
• Keeping all employee payroll records up to date
• Administration input for payroll
• Reconcile MOL list with payroll
• Running reports such as absence, commission and time off reports in line with payroll cut off
• Processing new starters, leavers and general changes

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