Full job description

Job Summary

Available hours:

Friday 4pm to 7pm

Saturday 4pm-7pm

Sunday 8:30am-4:30pm

Monday 8:30am-4:30pm

We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will be proactive, personable, and possess strong office management skills to create a positive first impression for visitors and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using excellent phone etiquette
• Handle incoming correspondence, including emails, messages, and mail distribution with accuracy and timeliness
• Maintain appointment calendars, schedule meetings, and coordinate conference room bookings to optimize office flow
• Perform data entry, filing, and document proofreading to uphold organizational standards and accuracy
• Support office management tasks such as supply inventory, equipment maintenance, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including copying, scanning, and organizing files while ensuring confidentiality

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for seamless productivity
• Excellent computer literacy with the ability to adapt quickly to new software tools like QuickBooks or data entry systems
• Strong customer service skills with a friendly demeanor and professional phone etiquette
• Bilingual abilities are highly valued to effectively communicate with diverse clients and team members
• Experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is beneficial
• Exceptional time management skills with the ability to prioritize tasks efficiently in a fast-paced environment

This role is perfect for motivated individuals who thrive on delivering outstanding support while maintaining a well-organized workspace. Join us to be part of a team that values professionalism, initiative, and excellent communication!

Pay: $19.00 per hour