Full job description

Overview
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks with enthusiasm and professionalism. The ideal candidate will be highly organized, tech-savvy, and able to handle multiple responsibilities efficiently. Join us and be part of a vibrant team dedicated to creating a positive experience for clients, visitors, and colleagues alike!

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and efficiency
• Maintain appointment calendars, schedule meetings, and coordinate calendar management for staff or executives
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and organizing office supplies
• Assist with clerical duties including typing reports, organizing files, and supporting administrative projects as needed

Qualifications

• Proven office or administrative experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with office management software such as QuickBooks or similar bookkeeping tools is preferred
• Strong computer literacy with the ability to perform data entry, proofreading, and document formatting accurately
• Excellent time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Previous experience as a medical or dental receptionist or personal assistant is a plus but not required