Full job description

Job Description: Finance, HR & Operations Executive

Position Summary

The Finance, HR & Operations Executive will be responsible for supporting the day-to-day Finance, Accounting, VAT, Audit, Human Resources, and Operational activities across multiple business units. The ideal candidate should possess excellent communication skills, strong organizational abilities, and a disciplined approach to execution while maintaining the highest level of professionalism and confidentiality.

Key ResponsibilitiesFinance & Accounting

• Manage day-to-day accounting activities, including Accounts Payable and Accounts Receivable.
• Process invoices, payments, bank reconciliations, and journal entries.
• Assist in month-end and year-end financial closing activities.
• Prepare management reports, financial statements, and account reconciliations.
• Monitor cash flow, expenses, and budget utilization.
• Ensure compliance with company policies, accounting standards, and internal financial controls.

VAT, Audit & Compliance

• Prepare and submit UAE VAT returns accurately and within statutory deadlines.
• Maintain VAT documentation and ensure compliance with UAE tax regulations.
• Coordinate with external auditors and provide required schedules, reconciliations, and supporting documents.
• Support internal audits and ensure adherence to statutory and regulatory requirements.
• Monitor compliance across different operational units and recommend process improvements where necessary.

Human Resources

• Coordinate recruitment activities, including job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records, contracts, visa documentation, and HR files.
• Assist with payroll processing, attendance, leave management, and employee benefits.
• Support employee engagement, performance management, training, and development initiatives.
• Ensure compliance with UAE Labour Law and company HR policies.

Operations & Administration

• Coordinate operational activities across multiple offices and countries to ensure smooth business operations.
• Monitor operational processes and recommend improvements to enhance efficiency and productivity.
• Liaise with internal departments and external stakeholders to ensure timely execution of business activities.
• Prepare reports, presentations, business correspondence, and management documentation.
• Support administrative functions, vendor coordination, procurement, and office management.
• Track key operational deliverables and ensure timely follow-up and completion.

Coordination & Execution

• Work closely with senior management to implement business initiatives and strategic decisions.
• Coordinate cross-functional activities across Finance, HR, Sales, Projects, and Operations.
• Maintain a high level of organization, discipline, and accountability in daily work.
• Manage multiple priorities effectively while consistently meeting deadlines.
• Identify operational challenges proactively and recommend practical solutions.

Qualifications

• Bachelor’s Degree in Commerce (B.Com), Accounting, Finance, Human Resources, Business Administration, or a related field.
• 2–5 years of relevant experience in Finance, Accounting, HR, Administration, or Business Operations.
• Sound knowledge of UAE VAT regulations, accounting principles, and HR administration.
• Experience working with ERP systems (Odoo experience is highly preferred).
• Proficiency in Microsoft Excel, Word, PowerPoint, and Google Workspace.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Highly disciplined with exceptional attention to detail and execution.
• Strong analytical and problem-solving skills.
• Ability to manage multiple responsibilities with minimal supervision.
• Professional, proactive, and capable of handling confidential information.
• Team player with excellent interpersonal and stakeholder management skills.
• Ability to coordinate effectively across multiple operational units and countries.

What We Offer

• Competitive salary and benefits.
• Opportunities for professional growth and career advancement.
• Exposure to international business operations and cross-functional responsibilities.
• A collaborative, innovative, and performance-driven work environment.