What You Will Own

For the Agency

• Both founders’ calendars — protecting their time, sending reminders, handling follow-ups during sales calls
• Contracts and proposals — adjusting and sending on our behalf
• Client communication support and event coordination

For the Mentorship Business

• Content uploads, module management, and platform organization on Skool
• Turning call recordings into SOPs and training materials using AI
• Client onboarding admin — adding people to groups, resolving access issues
• Slide decks, presentations, and supporting materials
• In-person event organization as we scale

For General Business

• Owning both founders’ task lists — nothing slips, nothing is late, nothing is forgotten
• Tracking open loops and chasing completions without being asked
• Keeping us accountable to our own commitments

For Our Personal Lives

• Meal plans aligned with our fitness goals — calculating macros, liaising with our chef or meal prep provider, adjusting as goals change
• Health bookings — blood tests, doctor appointments, healthcare communication and billing
• Full travel logistics — flights, hotels, itineraries, all of it handled to our preferences
• Group coordination — trips, dinners, events — payments, headcounts, communication, all organized
• Email and calendar management
• In-person presence in Dubai — content shoots, videographer sourcing, location scouting
• Errands, online orders, returns, package pickups, building management, banking
• Supplement inventory tracking and restocking before we run out
• Banking issues — calls, in-person visits, access issues, refund chasing

Requirements

Requirements

• 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
• Based in Dubai — this is non-negotiable
• Verifiably, demonstrably organized — not just self-reported. We will ask you to show us.
• Comfortable working across personal and professional domains simultaneously
• Proficient with AI tools, Google Workspace, and productivity platforms
• Open to occasional travel when needed for events (expenses fully covered)
• Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have