Full job description

Job Description – Document Controller

Location: Dubai, UAE
Employment Type: Full-Time
Industry: Real Estate Development

About the Role

We are looking for a smart, organised and proactive Document Controller to manage the company’s documentation and ensure all records are accurately maintained, properly filed and easily accessible.

Key Responsibilities

• Manage and maintain digital and physical document filing systems.
• Ensure all documents are accurately named, indexed, stored and updated.
• Maintain document registers, trackers and records.
• Monitor document versions and ensure the latest versions are circulated.
• Coordinate with internal departments to collect and verify required documents.
• Track pending documentation and conduct timely follow-ups.
• Ensure documents are properly archived and easily retrievable.
• Handle confidential company information with discretion.
• Prepare documentation reports and trackers when required.
• Support HR, Finance, Sales and Administration teams with document-related requirements.
• Ensure compliance with internal documentation procedures and standards.

Requirements

• 2–5 years of experience in Document Control, Administration or a similar role.
• Experience in real estate, property development, construction or corporate environments is preferred.
• Strong proficiency in MS Office, particularly Excel and Word.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent follow-up and coordination skills.
• Good written and verbal communication skills.
• Smart, sharp and quick to learn, with good judgement and problem-solving ability.
• Ability to work independently and take ownership of responsibilities.
• Ability to manage multiple priorities in a fast-paced environment.

What We’re Looking For

Someone who doesn’t simply file documents, but understands the importance of keeping information accurate, organised, secure and accessible, while proactively identifying what needs to be followed up or completed.