Full job description

• Cost Calculation:
• Accurately calculate labor costs, parts costs, and any additional services provided.
• Prepare cost breakdowns for each job, ensuring all necessary components are accounted for, including parts, labor, and any extra services.
• Invoice Preparation:
• Generate and review invoices for services rendered, ensuring correct pricing and compliance with company policies.
• Ensure all discounts, promotions, or special pricing arrangements are applied correctly.
• Data Entry & Record Keeping:
• Maintain and update service and parts inventory records, ensuring accurate cost tracking for each item used in the service process.
• Ensure all data related to labor hours and parts used are properly recorded and reconciled.
• Communication with Service Advisors & Technicians:
• Collaborate with service advisors to clarify the scope of work and pricing information.
• Work closely with technicians to ensure correct labor times are reported for each job.
• Reporting & Analysis:
• Provide regular reports to management regarding the cost structure and profitability of services offered.
• Assist in identifying cost-saving opportunities or areas where pricing adjustments may be necessary.
• Billing & Payment Follow-up:
• Ensure timely and accurate submission of invoices to customers.
• Follow up on outstanding payments and assist the finance department with payment tracking.
• Compliance & Accuracy:
• Ensure all pricing is in accordance with company standards and industry regulations.
• Maintain a high level of accuracy in all financial documentation and data.