Full job description

Job Summary
We are seeking a proactive and detail-oriented Assistant Clerk to join our dynamic administrative team. In this vital role, you will provide essential clerical support, ensure smooth office operations, and deliver exceptional customer service. Your energetic approach and organizational skills will help maintain an efficient workflow, assist with data entry and filing, and support various office management tasks. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and welcoming environment.

Responsibilities

• Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and provide excellent customer support
• Perform data entry, maintain accurate filing systems, and update records using Microsoft Office, Google Workspace, and other office software
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff or clients
• Support office management tasks such as proofreading documents, organizing files, and maintaining office supplies
• Provide clerical assistance including typing correspondence, proofing materials, and supporting bookkeeping activities using QuickBooks or similar tools
• Deliver exceptional customer service by addressing inquiries promptly and professionally in person or via phone

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy, including Microsoft Office
• Experience with data entry, filing systems, and document proofreading
• Excellent phone etiquette with the ability to manage multi-line phone systems effectively
• Bilingual abilities are a plus for serving diverse clients or visitors
• Strong time management skills with the ability to prioritize tasks efficiently
• Knowledge of bookkeeping software such as QuickBooks is desirable
• Demonstrated ability to handle clerical responsibilities accurately in a fast-paced environment