Full job description

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring a proactive attitude, excellent communication skills. Your energy and attention to detail will help create a welcoming environment and ensure smooth business functions. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced, supportive setting.

Duties

• Maintain organized filing systems, including digital files using Microsoft Office applications
• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping
• Provide clerical support such as proofreading documents, preparing correspondence, and managing office supplies
• Handle customer support inquiries via phone or email, demonstrating excellent phone etiquette and problem-solving skills
• Support office management tasks including inventory control, office equipment maintenance, and general administrative duties
• Maintain confidentiality of sensitive information

Skills

• Proven experience in an office environment with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel )
• Familiarity with QuickBooks for bookkeeping and basic financial management tasks
• Demonstrated ability to handle data entry accurately while managing multiple priorities efficiently
• Knowledge of office management procedures including filing systems, calendar management and clerical tasks
• Ability to proofread documents meticulously to ensure clarity and correctness.
• Skilled in time management to prioritize tasks effectively in a busy environment
• Computer literacy across various platforms including Microsoft Office, Industry software, and basic bookkeeping software