Full job description

Company Description

This position is responsible for providing administrative assistance to Union County Ambulance and Highway. This includes providing customer service by phone and in person. This position will require maintaining accurate accounts and payroll records. This position will also include preparing, copying and filing documents, organizing and maintaining files, and other administrative tasks as needed. It will require maintaining accurate ledgers and logs.
Job Description

Answering phones, emails, call forwarding, and relaying messages to Ambulance and Highway

Prepare, copy, transmit, scan and file documents as needed

Maintain accurate bookkeeping for accounts

Maintain accurate expenses on Motor Fuel Tax accounts

Maintain bi-weekly payroll for employees

Prepare and monitor invoices for payment

Open and sort mail

Formulate mailings

Identify system(s) problems and assist to develop procedures to resolve problems

Assist in internal audit reviews to ensure compliance and establish policies and procedures

Conform with and abide by all regulations, policies, work procedures and instructions

Perform other duties as assigned by the County Ambulance Director and Highway Engineer

Qualifications

Associate degree preferred

Must be proficient in Excel and other Microsoft Office Software

Accounting background preferred

EMS medical background beneficial

Motor Fuel Tax knowledge beneficial

Excellent communication and customer service skills

Must maintain strict confidentiality regarding all office and employee related information

Must be trustworthy and work well with others inside and outside of the office (e.g. State agencies)