Full job description

We are looking for a highly organized and proactive Admin / Sales Assistant to join our team. This role is ideal for someone who enjoys supporting daily office operations, providing excellent customer service, and contributing to sales activities in a fast-paced environment.

The successful candidate will be detail-oriented, professional, and able to manage multiple priorities while helping ensure smooth office workflows and positive client interactions.

Responsibilities

• Greet visitors and manage front desk duties in a professional manner.
• Answer and route phone calls using proper phone etiquette.
• Assist with customer inquiries, order processing, and client record updates.
• Perform accurate data entry using Microsoft Office, Google Workspace, and QuickBooks.
• Organize files, maintain office supplies, and support general office operations.
• Provide clerical support such as proofreading documents, scheduling meetings, and managing calendars.
• Assist with basic bookkeeping tasks and transaction tracking in QuickBooks.
• Support the sales team with administrative and customer service tasks as needed.

Requirements

• Previous office, administrative, or clerical experience preferred.
• Strong organizational skills and excellent attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and data entry.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Strong phone etiquette and customer service skills.
• Excellent time management and the ability to prioritize in a busy environment.
• Bilingual skills are a plus.
• Experience with calendar management, filing systems, or office coordination is an advantage.