General Responsibilities

• Administrative Support:
• Assist in the day-to-day operations of the HR department.
• Prepare and organize the HR documentation, such as contracts, offer letters, performance appraisals, and termination letters.
• Maintain and update employee records and HR databases (electronic and hard file).
• Prepare HR-related reports, presentations, and other documents.
• Handle scheduling and logistics for HR meetings, training sessions, and employee events.
• Ensure that all HR records are stored and disposed of in compliance with company policies and legal requirements.
• Recruitment & Onboarding:
• Assist in the recruitment process by posting job openings, screening resumes, coordinating interview schedules, and communicating with candidates.
• Prepare and send offer letters and employment contracts.
• Support the onboarding process for new hires, including preparation of orientation materials and coordination of first-day activities.
• Employee Relations:
• Act as a point of contact for employee inquiries regarding policies, benefits, and other HR matters.
• Support the HR team in addressing employee concerns and ensuring effective communication between staff and management.
• Training & Development:
• Help coordinate training sessions, workshops, and employee development programs, including logistics, materials, and attendance tracking.
• Maintain records of employee participation in training programs and monitor training needs.
• Compliance & Reporting:
• Ensure HR practices comply with legal and regulatory requirements.
• Assist with the preparation of HR-related reports, including monthly HR Report, attendance reports, etc.
• Payroll Support:
• Assist with preparing and administering employee payroll by gathering attendance data, verifying time-off requests, and providing necessary payroll documentation.
• Prepare the employee OT reports
• Ensure accuracy of employee attendance records and other payroll-related documentation.
• Benefits Administration:
• Assist with the administration of employee benefits programs, including health insurance, wellness programs, etc.
• Help employees with benefits enrollment and any related inquiries.
• General HR Support:
• Support the implementation of HR policies, procedures, and guidelines across the organization.
• Help maintain and update the employee handbook, HR policies, and other employee-related documents.
• Coordinate HR events such as team-building activities, wellness programs, and employee recognition events.
• Coordinate and assist with employee leave management and documentation.
• Administrative Tasks:
• Answer and direct phone calls, emails, and other inquiries in a timely manner.
• Organize and maintain HR files, ensuring the proper filing and retrieval of documents.
• Book and maintain schedules, meetings, appointments and travel arrangements.
• Handle the daily administrative tasks; monitor and maintain the office’s equipment, supplies, cleanliness, and etiquette.
• Write and distribute emails, correspondence memos, letters, faxes and forms.
• Overlook the PRO tasks and the Admin Assistant duties
• Any other duties assigned by the HR & Admin Manager

Qualification & Skills

• Education:
• Bachelors degree in Human Resources, Business Administration, or a related field.
• HR Certifications is a plus.
• Experience:
• At least 3-4 years of experience in an HR administrative or support role.
• Knowledge of HR practices, UAE labor laws, and compliance requirements.
• Experience with office administration and organizational support.
• Skills:
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.
• Familiarity with HRMS Systems,
• Attention to detail and the ability to handle confidential information.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Personal Attributes:
• High level of professionalism and discretion.
• Strong problem-solving and interpersonal skills.
• Ability to work independently and as part of a team.