Full job description

Administrative Assistant / Receptionist

Job Description

We are looking for a professional and organized Administrative Assistant / Receptionist to support daily office operations, front-desk activities, HR administration, and general administrative tasks.

Key Responsibilities

• Welcome and assist visitors, clients, and suppliers professionally.
• Answer and manage incoming calls, emails, and general inquiries.
• Manage appointments, meetings, correspondence, and office documentation.
• Maintain accurate physical and electronic filing systems.
• Prepare letters, reports, spreadsheets, and other administrative documents.
• Manage office supplies and coordinate office maintenance requirements.
• Manage company administrative accounts with service providers.
• Coordinate with the Finance Department to follow up on invoices, outstanding balances, payment requests, and payment status.
• Assist the HR Department with employee records, onboarding documentation, leave records, attendance, employment-related documents, and other HR administrative tasks.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned by management.

Requirements

• Bachelor’s degree or diploma in Business Administration, HR, Office Administration, or a related field preferred.
• Previous experience in administration, reception, HR support, secretarial, or office coordination.
• Valid UAE Educational Certificate Equivalency is mandatory.
• Attested educational certificate by the UAE Ministry of Foreign Affairs (MOFA) is mandatory.
• Good English communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Professional, presentable, and customer-service oriented.
• Ability to multitask and work independently.
• UAE experience is an advantage.