Full job description

Job Opportunity | Admin & Operations Coordinator

Swift Dental Laboratory is looking for a highly organized and detail-oriented professional to join our growing team and support our daily administrative and operational activities.

About Us:

A specialized company providing high-quality dental laboratory services across the UAE, committed to excellence, innovation, and customer satisfaction.

Key Responsibilities:

• Welcome and assist clients, visitors, and delivery personnel.
• Prepare invoices, quotations, and other administrative documents.
• Process and monitor incoming and outgoing dental cases/orders.
• Coordinate with clients, suppliers, and internal departments regarding order status and deliveries.
• Manage inventory and maintain accurate stock records.
• Monitor employee attendance, biometric records, leave schedules, and timesheets.
• Maintain organized filing systems and company records.
• Provide general administrative and operational support to ensure smooth daily business operations.

Requirements:

• Minimum 2 years of experience in administration, office coordination, operations, or a similar role.
• Excellent communication skills in English (Arabic is an advantage).
• Proficient in Microsoft Office applications, especially Excel and Word.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy in documentation.
• Ability to work independently and manage multiple priorities.

Required Skills:

• Invoice preparation and document management.
• Order tracking and coordination.
• Inventory management and stock monitoring.
• Attendance and biometric system administration.
• Data entry and record keeping.
• Customer service and professional communication.
• Time management and problem-solving skills.

Personal Attributes:

• Organized and dependable.
• Proactive and self-motivated.
• Professional and well-presented.
• Detail-oriented and responsible.
• Able to work effectively under pressure and meet deadlines.