What We’re Looking For

• A proven track record of Executive Assistant Experience in a Luxury Hotel environment in the UAE with a solid understanding of Public Relations.
• Exceptional Time Management and Multi-Tasking skills with a Strong ability to manage Multiple projects and meet Deadlines.
• Excellent communication and interpersonal skills, leveraging strong verbal, listening and written skills to engage effectively with FIVE Tribe Members, media contacts, and stakeholders.
• A Proactive Nature, coupled with a meticulous Eye for Detail, ensuring every aspect of the Operation is curated to perfection.
• Strong understanding of Industry Regulations is beneficial.
• Computer literacy, with a mastery of Word, Excel, and Outlook, while possessing an exceptional knowledge of all Social Media Platforms.
• ‘FIVE-Styled’ Visionary thinking by finding creative solutions, while taking Ownership for all duties and tasks assigned.
• Impeccable communication skills, both verbal and written, with fluency in English (Additional languages are a Plus).
• A hands-on attitude, fuelled by a ‘Can-Do!’ Spirit.

Key Responsibilities

• Spearheads and manages all Administrative Duties related to securing Next-Level press and influencer visits across all Destinations.
• Executes all Public Relations activities with a ‘FIVE-Styled’ flair, maintaining FIVE’s signature Elegant Style.
• Curates Sensational press coverage and Meticulously maintains records of media clippings, adhering to Rigorous record-keeping processes.
• Drafts and distributes Weekly Press Alerts to keep FIVE Tribe Members informed of remarkable Media Highlights.
• Supports with the efficient distribution of Press Releases to targeted media, media agencies, and other contacts.
• Assists in organising the Public Relations server by regularly Downloading and Storing documents shared by Internal and External stakeholders.
• Maintains a Master List of media coverage secured by the in-house Public Relations team and external Public Relations agencies.
• Collaborates with various FIVE Tribe members to curate banks of Media-Friendly imagery.
• Maintains a Comprehensive and Updated list of local and international media contacts, influencers, bloggers, and other partners to facilitate FIVE’s Disruptive Public Relations efforts.
• Coordinates with agency partners and Maintains records of all daily, weekly, monthly and annual reports.
• Provides Enthusiastic and Efficient support to the Head of Department with various administrative duties and reporting.
• Works closely with the Heads of Department and other departments to Fulfil administrative requests, including finalising contracts, invoicing, complimentary forms, and follow-ups, ensuring seamless task completion.
• Supports FIVE’s in-house Public Relations Team and fosters Consistency in both Internal and External communication across departments.
• Regularly updates the Head of Department on all operational Achievements and Key Issues, ensuring Transparent communication and alignment with FIVE’s goals.
• Stays informed about the latest Industry Trends, Music, and Best Practices, ensuring FIVE maintains its Leading position in the industry.
• Actively implements Departmental Strategies and Action Plans in alignment with the wider organisational strategy.
• Assists the Director of Public Relations in day-to-day Administrative Tasks, including but not limited to scheduling appointments, managing calendars, and organising meetings.
• Coordinates Exceptional Travel Arrangements and Accommodations for the Director as required.
• Prepares and Edits correspondence, communications, presentations, and other documents on behalf of the Director.
• Maintains and organise files, records, and documents in both physical and digital formats to ensure Sensational Record-Keeping.
• Serves as a Point of Contact between the Director and internal/external Stakeholders, demonstrating Professionalism and Discretion in all interactions.
• Conducts Exquisite research, compiles data, and generates reports as needed to support the Director’s Award-Winning Initiatives and Projects.

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