Full job description

We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.

Key Responsibilities

1. Front Desk & Visitor Management

• Welcome and assist visitors, clients, and staff in a professional and courteous manner.
• Manage visitor logs and issue access passes where applicable.
• Ensure reception area is clean, organized, and presentable at all times.

2. Communication & Correspondence

• Answer, screen, and direct incoming calls and emails efficiently.
• Handle incoming and outgoing mail, courier services, and official communications.
• Draft, format, and proofread correspondence, reports, and presentations.

3. Administrative Support

• Schedule appointments and meetings
• Maintain and update office files, records, and databases.
• Assist management with daily administrative tasks and office coordination.

4. Office Coordination & Supplies

• Monitor and manage office supplies and inventory.
• Coordinate with vendors and service providers for office maintenance and logistics.
• Ensure smooth day-to-day operations of the office.

5. Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion.
• Maintain professionalism in all internal and external interactions.

6. UAE Compliance & Standards

• Ensure all office practices comply with UAE labor laws and workplace regulations.
• Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.

7. Support to Teams

• Assist other departments and staff members as needed.
• Facilitate internal communication and coordination among team members.
• Help organize events, meetings, and office functions.

Qualifications & Requirements

· Diploma or Degree in Business Administration, Office Management, or related field.

· Previous experience as a receptionist or secretary is preferred.

· Excellent communication and interpersonal skills.

· Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

· Professional appearance and courteous demeanor.

· Strong organizational and multitasking abilities.

· Willingness to transfer to the site office when required

Salary:

• Will be discussed during the interview (based on experience, qualifications, and negotiation).

Job Type: Full-time