Full job description

Job Description:

The Assistant Warehouse is responsible for supporting the day-to-day operations of the warehouse, including shipping document preparation, report generation, and ensuring the accurate handling of inventory. This role involves maintaining organized and up-to-date records, facilitating efficient shipping, and supporting warehouse team efforts to meet operational targets.

Age Range:

22 – 30 years

Key Result Areas (KRA):

• Accurate and timely preparation of shipping documents
• Generation of daily operational and inventory reports
• Effective use of Microsoft Excel for data tracking
• Maintenance of up-to-date and accurate inventory records
• Support for efficient warehouse operations and dispatch processes
• Coordination with internal teams to ensure smooth logistics
• Contribution to organized and safe warehouse environment

Key Performance Indicators (KPI):

• 100% accuracy in shipping documents (invoices, packing lists, etc.)
• Submission of daily reports by end-of-day with minimal errors
• Proficient use of Excel functions (e.g., formulas, pivot tables)
• Inventory discrepancy rate maintained below 2%
• On-time dispatch of outgoing shipments
• Reduction in order processing time or manual errors
• Active participation in stock audits and inventory checks
• Effective communication and coordination with departments
• Compliance with warehouse safety and operational protocols

Qualifications:

• Graduate (Required)
• Any additional certifications or training in warehouse management or logistics (Preferred)

Stream:

Commerce, Logistics, or any relevant stream.

Specialization:

Warehouse Operations, Logistics, Inventory Management (Preferred)

Duties and Responsibilities:

• Preparation of accurate shipping documents such as packing lists, invoices, and shipping labels.
• Preparing and submitting daily reports on warehouse activities, including inventory levels and shipping status.
• Assisting in maintaining inventory records through Excel.
• Ensuring timely and accurate processing of outgoing shipments.
• Coordinating with other departments for smooth operation of warehousing activities.
• Assist in organizing and maintaining the warehouse to ensure a safe and efficient environment.
• Addressing any discrepancies in stock or shipment deliveries.
• Handling routine warehouse tasks, such as inventory checks, stocktaking, and assisting with goods receipt and dispatch.

Skills and Competencies:

• Proficiency in Microsoft Excel (Essential)
• Attention to detail and accuracy
• Good organizational and time-management skills
• Strong communication skills (both written and verbal)
• Basic knowledge of warehouse management systems (WMS) is a plus
• Ability to work in a fast-paced and physically demanding environment
• Basic problem-solving skills