Full job description

We are looking for a professional and organized Receptionist / Secretary to support our office operations in Ras Al Khaimah Branch. This multifaceted role involves front desk duties, administrative tasks, and secretarial support to ensure smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

ARABIC speaking is a must.

Key Responsibilities:

• Greet and welcome visitors in a professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage the reception area, ensuring it is clean and presentable.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide general administrative support to staff and management.
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain and organize office files, records, and documents (physical and digital).
• Order and manage office supplies and inventory.
• Assist with data entry, report generation, and basic bookkeeping tasks.
• Draft, proofread, and format correspondence, memos, and other documents.
• Prepare meeting agendas, take minutes, and distribute them accordingly.
• Manage calendars and assist with travel arrangements.
• Maintain confidentiality of sensitive information and documentation.
• Support departmental projects and perform additional clerical tasks as needed.