Full job description

About the Role

We are seeking a highly organized and detail-oriented Civil Document Controller to manage, organize, and maintain engineering and construction documentation for our ongoing development projects. The ideal candidate will ensure all project documentation is accurate, up-to-date, and easily accessible to the project team and stakeholders.

Key Responsibilities

• Proven experience in document control, preferably within the construction or civil engineering sector.
• Oversee the entire lifecycle of documents, from creation and submission to storage and disposal. This includes creating and maintaining document filing and organization systems.
• Manage and control the flow of civil engineering documents, drawings, and records (both electronic and hard copy).
• Manage the secure storage of both electronic and physical documents, including data entry, scanning, and photocopying.
• Ensure that all documentation complies with company and project-specific standards and procedures.
• Maintain document logs, registers, and filing systems for technical drawings, specifications, and correspondence.
• Coordinate with engineers, contractors, and project managers to ensure timely submission and receipt of documents.
• Facilitate document access for employees by logging requests and retrieving files as needed. Assist during external audits by providing necessary documentation.
• Distribute documents to the correct internal and external parties, such as project teams, clients, and vendors, and confirm receipt.
• Review documents for completeness and accuracy before distribution.
• Track document revisions, approvals, and issue status to ensure proper version control.
• Create document templates and prepare information for distribution.
• Liaise with team members to ensure documents meet requirements.
• Manage backups and handle archiving tasks.
• Support the project team with document retrieval and reporting as required.
• Maintain confidentiality and security of project information.

Qualifications

• Diploma or Bachelor’s degree in Civil Engineering, Construction Management, or a related field.
• Minimum of 3–5 years of experience as a Document Controller in the civil/construction industry.
• Proficient in document control software (e.g., Aconex, EDMS, SharePoint, Primavera, or equivalent).
• Strong organizational skills and attention to detail.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with ISO standards and project document control procedures.

Job Type: Full-time