Full job description

Key Responsibilities:

• Document Management: organize and maintain all project-related documents, including drawings, contracts, specifications, correspondence, reports, and technical files, ensuring proper filing and easy accessibility.
• Document & Deliverables Tracking: log, track, and distribute incoming and outgoing documents to relevant stakeholders promptly and accurately. Monitor and ensure project deliverables are submitted on time, flagging delays and proactively managing issues.
• Compliance and Standards: ensure all document control processes comply with internal and client requirements, including document numbering, approval workflows, and distribution standards.
• Coordination with Project Teams: collaborate closely with project managers, engineers, and other team members to ensure all documents are processed and distributed in alignment with project timelines.
• Database Management: maintain and update digital filing systems using Excel Sheet, ensuring accurate storage and efficient retrieval of records.
• Reporting: prepare regular status reports on document control processes, tracking submissions, approvals, and outstanding items for senior management and clients.
• Archiving and Retrieval: archive project documentation according to company and client requirements, ensuring compliance and efficient future retrieval.
• Quality Control: ensure documents are accurate, consistent, and complete before submission or distribution.
• Diary Management: support senior management by coordinating calendars, scheduling meetings, and ensuring all priorities and commitments are seamlessly managed.
• Administrative Support: Prepare reports, presentations, and correspondence. Maintain accurate filing systems and records to support office and project needs.

What We’re Looking For:

• Proven experience in document control, preferably in engineering, construction, or consultancy projects.
• Strong understanding of document control procedures, standards, and best practices.
• Excellent organizational skills and attention to detail.
• Effective communication skills in English; additional languages are an advantage.
• Ability to work collaboratively with multidisciplinary teams and independently manage tasks.

Job Type: Full-time